1. Who We Are
RHS Ledger and Co is a sole trader bookkeeping and financial record management practice based at 124 City Road, London EC1V 2NX. We are the data controller for the personal information we collect through this website and in the course of providing our services.
You can contact us at: contact@rhsledger.co.uk or by phone on 07508 599380.
2. What Information We Collect
Information you provide directly
- Your name and business name
- Email address and telephone number
- Details about your business and bookkeeping requirements
- Financial records and documentation provided as part of our bookkeeping services
Information collected automatically
- IP address and browser type when you visit our website
- Pages visited and time spent on our website
- Referring website or search terms used to find us
3. How We Use Your Information
We use your personal information to:
- Respond to enquiries and provide our bookkeeping services
- Prepare and maintain financial records on your behalf
- Communicate with you about your account and services
- Comply with our legal obligations including anti-money laundering requirements under MLR 2017
- Improve our website and services
4. Legal Basis for Processing
We process your personal data on the following legal bases:
- Contract: Processing necessary to provide our bookkeeping services to you
- Legal obligation: To comply with AML regulations, HMRC requirements and other legal duties
- Legitimate interests: To respond to enquiries and improve our services
- Consent: Where you have given us explicit consent, such as subscribing to communications
5. Who We Share Your Information With
We do not sell your personal data. We may share your information with:
- Our external accountancy partner — for statutory filings, tax returns and compliance matters carried out on your behalf
- HMRC and regulatory bodies — where required by law
- Service providers — including our form submission service (Formspree) and website hosting provider, who process data on our behalf under data processing agreements
6. How Long We Keep Your Data
- Client financial records: 7 years from the end of the relevant tax year (HMRC requirement)
- AML identity verification records: 5 years from the end of the business relationship (MLR 2017)
- General enquiry data: 12 months if no engagement follows
- Website usage data: 26 months
7. Your Rights
Under UK GDPR and the Data Protection Act 2018, you have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Request erasure of your data (where legally permissible)
- Object to or restrict processing of your data
- Data portability — receive your data in a structured format
- Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact us at contact@rhsledger.co.uk. We will respond within 30 days.
8. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. All client data is stored securely and access is restricted to authorised personnel only.
9. Complaints
If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page. We will notify active clients of any material changes.